What are the Dos and Don'ts of Choosing a Conference App?

Choosing the right custom conference app is crucial for ensuring a seamless and engaging event experience. With the right app, you can streamline communication, enhance attendee interaction, and provide valuable insights into event performance. However, making the wrong decision can result in confusion and dissatisfaction. Here’s a comprehensive guide on the dos and don'ts of selecting a conference app, including important aspects from the Event Planning Checklist used by top event planners.

Do’s of Choosing a Conference App

Assess your needs and goals

Before diving into the sea of conference apps, define your event's specific requirements and objectives. Do you need a strong registration system, networking capabilities, or real-time analytics? Identifying your goals can help you filter down the alternatives to apps that meet your specific needs.

Research and compare

Invest time in researching various conference apps. Look for reviews, case studies, and user feedback to determine the app's functionality and dependability. Compare features, pricing, and customer support to determine the best option for your event.

Check for customization options

Ensure the app offers customization options to align with your event’s branding and theme. Customizable features such as logos, color schemes, and personalized programs can improve the attendance experience while also enhancing your event's brand.

Improve user experience

The app should be user-friendly and accessible. Test the app from the perspective of an attendee to confirm it is easy to use and functioning. A smooth user experience will lead to increased engagement and satisfaction.

Consider Data Security and Privacy

With the increasing concern over data privacy, ensure the app complies with relevant regulations and offers strong security measures. Protecting attendee data is crucial for maintaining trust and credibility.

Don’ts of Choosing a Conference App

Do Not Rush the Decision

Avoid rushing the selection process. Take the time to thoroughly evaluate multiple options and consider trialing a few apps before making a final decision. Rushing can lead to overlooking critical features or compatibility issues.

Don't ignore feedback

Ignoring consumer feedback and reviews might be inefficient. Pay attention to common issues and complaints raised by other users.  This can provide valuable insight into potential problems, allowing you to make a better-informed decision.

Don't Forget Training and Support

Ensure the app provider offers comprehensive training and support. Neglecting this aspect can result in a high learning curve for your team and attendees. Reliable customer support is essential for resolving any issues that arise during the event.

Do not focus solely on the cost

While budget considerations are crucial, do not let cost be the deciding factor. An inexpensive app may lack vital characteristics or sacrifice quality. Balance the expense of the app with the value and benefits it provides for your event.

Do not forget to test

Before the event, conduct a test of the app's features and functionalities. Identify and resolve any problems or issues to guarantee a positive experience for attendees. Testing helps to minimize last-minute problems that could delay your event.

Conclusion

Choosing the proper conference app is an essential part of how to prepare for a conference and a comprehensive conference preparation guide. By following these do's and don'ts, you may choose an app that improves attendee engagement, streamlines operations, and helps the overall success of your event. Remember, a well-chosen app might mean the difference between a hectic gathering and a smoothly organized conference.

Visit our Event Planning Checklist for additional event planning advice and to learn about the best conference applications. Make your next conference a success by implementing the appropriate tools and methods!